How it works for vendors

How you're found

Neighborhoods and HOAs run their events on NeighborlyEvents. When one needs a vendor, their organizer picks from the businesses on their partner list or from the public vendor directory. Two ways onto a list:

• Apply to a neighborhood from its public page, or register your business and pick the neighborhoods near you. Their organizers review it directly.
• Get added by an organizer who already knows you. You'll get an invitation to manage your profile.

Your profile starts private if it came from a bid; publish it any time to appear in the directory. It's free for vendors.

How bids work

A bid request arrives by email with the facts you price on: the date and hours, where, expected attendance, the setup and teardown window, site details like power and water, how you'd be paid, how many businesses were asked, and when they'll decide. You answer on a two-minute form: amount, whether it's an estimate, what's included, how long the bid is good for.

• A bid is an offer. It becomes a booking when the organizer accepts it — and you get an email either way.
• When it's accepted you're put on the event, and your event page has the schedule, the site details, and who to call on the day.
• Every request also lands under Bids in your account, so a deleted email never loses one.

How and when you're paid

The request says which of these applies to the event:

• A flat fee — the community pays you directly, outside the platform. Nothing to set up here.
• A share of ticket revenue — on partner events, attendee payments are collected on NeighborlyEvents' Stripe account and held there until the event ends; your share then transfers to your own Stripe account, or the community pays you by check or Venmo if you'd rather not use Stripe. Settlement runs automatically, usually within a day of the event ending. How the money works has the exact fee mechanics.
• You sell direct — no money moves through the platform.

You choose Stripe or a manual method once, under Finances; a community can't assign you a revenue share until you have.

What neighborhoods ask for

Most associations require proof of insurance from vendors working their events — commonly $1,000,000 per occurrence of general liability, with the association named as additional insured. Each neighborhood publishes its exact requirements, and you see them on the application, on every bid request, and on your event page. Nobody asks for a certificate before you've won the job.

When your bid is accepted, the neighborhood sends a certificate request sheet: the certificate holder's exact legal name and address, who must be named as additional insured, the limits, the endorsement wording, and the dates. Forward it to your insurance agent as-is; they can upload the certificate through a link on the sheet without an account. The organizer checks it, you hear back either way, and a verified certificate covers every event with that neighborhood until it expires — we remind you before it does.

Some neighborhoods also note permits, setup rules, or parking on the same sheet, so the day itself holds no surprises.

Your account

One account for your business: your profile and photo, your bids, an event page for every event you work, documents on file per neighborhood, notification settings, and how you get paid. Sign-in is by email link. Organizers choose what you can see on each event — attendee list, financials, check-in — and you see exactly what's been granted.